Reporting to the CFO and Senior Accountant, the Accountant I (AP/AR) will be responsible for performing all the Accounts Payable and Accounts Receivable functions, and ensure compliance with the GAAP standards and Audit requirements. The Accountant will provide support to and coordination with program and administrative managers and other staff to ensure smooth functioning of the accounting unit.
- Process accounts payable and cash disbursements - create and process check and wire requests, issue and distribute A/P checks and wire confirmations. Process all other types of payments and disbursements.
- Process payroll
- Process accounts receivable - create and issue invoices, enter in accounting system, maintain AR schedules
- Process all cash receipts
- Process and audit staff and volunteer expense reports and reimbursements
- Prepare journal entries and distributions
- Prepare bank reconciliations on a monthly basis for the operational accounts
- Prepare cash flow prognoses based on the bank reconciliations
- Prepare monthly tracking reports and reconciliations for 1201, 1202, 3155, and 1350 accounts
- Manage petty cash fund and replenishment
- Manage postage machine replenishment and billing of programs
- Track volunteer travel insurance enrollments and create monthly/quarterly reports
- Process Premiere travel invoices and create distribution reports and reconcile throughout the year
- Distribution of incoming mail and process of incoming monies, bank deposits
- Pay and reconcile corporate credit cards
- Prepare monthly Departmental reports
- Assist in the planning and financial coordination of the fundraising events and conventions
- Be responsible for filing and organization of financial files
- Provide quarterly/yearly training for staff members on update and current policies as payments concerned
- Support the Finance Office and staff in its core functions and day-to-day operations and answer questions
- Ongoing Tasks-as needed or by request
- Assist with general filing and organization of personnel files and accounting files in grant/vendor cabinets
- Post or import applicable GL transactions
- Distribute mail
- Maintain office equipment and report issues to appropriate vendor
- Replenish Postage Meter Funds
- Submit volunteer travel report to insurance company
- Prepare binders, files, etc. for New Year
- Contact the phone company regarding holidays
- Visit storage space in Alexandria and purge, destroy, and move files from attic
- Other duties may be assigned depending on need, availability and interest.
- Education: Bachelor's degree in Accounting or Finance required. At least 1-2 years of accounting experience with NGO required. Knowledge and experience working in NGO Accounting system required. Intermediate/ Advance Excel in addition to other Microsoft Office Suite products.
- Desirable but not required: Knowledge of Uniform Guidance 2 CFR 200. Sage Accounting Software desirable. Proficient in Spanish. Familiarity with HR processes and forms.
- Education, Experience & Training: Associates Degree or Higher in Accounting and Finance.
Interested candidates must submit a resume and cover letter addressed to Sergey Nikolin, Chief Financial Officer, at firstname.lastname@example.org. Position is open until filled. Partners is an Equal Opportunity Employer. Only finalists will be contacted.